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Central Government/Public Sector

TRN :36073962 | 18 Dec, 2025

Tender Value : 1.50 Lacs

Bhubneshwar - Orissa

Tender for gem bids for multifunction machine mfm v2 q2 * * % % 2 32 3 /mse exemption for years of experienceand turnoveryes | complete& % & % * * % % 2 2 / startup exemption for years ofexperience and turnoveryes | complete 6 6 & & /document requiredfrom sellercertificate requested in atc, additional doc 1 requestedin atc, additional doc 2 requested in atc, additional doc3 requested in atc, additional doc 4 requested in atcin case any bidder is seeking exemption from experience /turnover criteria, the supporting documents to prove hiseligibility for exemption must be uploaded for evaluation bythe buyer8 8 : : ; ; < < & : & : : : < < ? ?? ? % % /do you want to showdocuments uploaded by bidders to allbidders participated in bid?yes documents submitted as part of a clarification orrepresentation during the tender/bid process will also bedisplayed to other participated bidders after log in & & c c d d / minimum number ofbids required to disable automatic bidextension3 d /bid number: gem/2025/b/6961379< /dated: 08-12-2025 & & / bid document1 / 15 < :< : d d, , n n -- / / number of days for which bidwould be auto--extended7 8 8 < < < < / /number of auto extension count1 q %q % <6 <6 < < /bid to ra enabledno6 6 s s /itc available tobuyeryes 2 2 /type of bidtwo packet bid t t & v & v /time allowed for technicalclarifications during technical evaluation7 days w w c c x x w w 2 2 / % % : : ; ; /inspection required byempanelled inspection authority / agenciespre-registered with gemno t t /estimated bid value150000 t t x x /evaluation methodtotal value wise evaluation & & /arbitration clauseno /mediation clauseno //bid details /emd detail c /requiredno /epbg detail c /requiredno < / bid splitting not applied. /mii purchase preference /mii purchase preferenceno /mse purchase preference /mse purchase preferenceyes2 / 15 \ ^ % 2, < t l1+x% /purchase preference to mse oems available uptoprice within l1+x%15 \ ^ 2 2 / maximumpercentage of bid quantity for mse purchasepreference251. if the bidder is a micro or small enterprise as per latest orders issued by ministry of msme, the bidder shall beexempted from the eligibility criteria of experience criteria as defined above subject to meeting of quality andtechnical specifications. the bidder seeking exemption from experience criteria, shall upload the supportingdocuments to prove his eligibility for exemption.2. if the bidder is a micro or small enterprise mse as per latest orders issued by ministry of msme, the biddershall be exempted from the eligibility criteria of bidder turnover as defined above subject to meeting of qualityand technical specifications. if the bidder itself is mse oem of the offered products, it would be exempted fromthe oem average turnover criteria also subject to meeting of quality and technical specifications. the bidderseeking exemption from turnover, shall upload the supporting documents to prove his eligibility for exemption.3. if the bidder is a dpiit registered startup, the bidder shall be exempted from the the eligibility criteria ofexperience criteria as defined above subject to their meeting of quality and technical specifications. the bidderseeking exemption from experience criteria, shall upload the supporting documents to prove his eligibility forexemption.4. if the bidder is a dpiit registered startup, the bidder shall be exempted from the the eligibility criteria ofbidder turnover as defined above subject to their meeting of quality and technical specifications. if the bidderis dpiit registered oem of the offered products, it would be exempted from the oem average turnover criteriaalso subject to meeting of quality and technical specifications. the bidder seeking exemption from turnover shallupload the supporting documents to prove his eligibility for exemption. 5. purchase preference will be given to mses having valid udyam registration and whose credentials arevalidated online through udyam registration portal as defined in public procurement policy for micro and smallenterprises mses order, 2012 dated 23.03.2012 issued by ministry of micro, small and medium enterprises andits subsequent orders/notifications issued by concerned ministry. if the bidder wants to avail themselves of thepurchase preference, the bidder must be the manufacturer / oem of the offered product on gem. traders areexcluded from the purview of public procurement policy for micro and small enterprises and hence resellersoffering products manufactured by some other oem are not eligible for any purchase preference. in respect of bidfor services, the bidder must be the service provider of the offered service. relevant documentary evidence inthis regard shall be uploaded along with the bid in respect of the offered product or service and buyer will decideeligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. if l-1 isnot an mse and mse seller s has / have quoted price within l-1+ 15% selected by buyer of margin ofpurchase preference /price band defined in relevant policy, such mse seller shall be given opportunity to matchl-1 price and contract will be awarded for 25% selected by buyer percentage of total quantity. the buyers areadvised to refer the om no. f.1/4/2021-ppd dated 18.05.2023 om no.1 4 2021 ppd dated 18.05.2023 forcompliance of concurrent application of public procurement policy for micro and small enterprises order, 2012and public procurement preference to make in india order, 2017. benefits of mse will be allowed only if seller isvalidated on-line in gem profile as well as validated and approved by buyer after evaluation of documentssubmitted. 6. estimated bid value indicated above is being declared solely for the purpose of guidance on emd amount andfor determining the eligibility criteria related to turn over, past performance and project / past experience etc.this has no relevance or bearing on the price to be quoted by the bidders and is also not going to have anyimpact on bid participation. also this is not going to be used as a criteria in determining reasonableness ofquoted prices which would be determined by the buyer based on its own assessment of reasonableness andbased on competitive prices received in bid / ra process. if the buyer has mentioned mse purchase preference in atc then service provider is required to uploadnecessary documents for mse purchase preference for verification by the buyer during evaluation.multifunction machine mfm v2 6 pieces v v /technical specifications3 / 15 v / as per gem category speci cation /speci cation v v /specificationname c c t t /bid requirementallowed valuesgenericdescription of storesmultifunction machine printer with minimum 1 year onsite warranty, including cartridge and powercord/adapterprint technologylasertype of printingmonochrome black, colour or higheroperating systemcompatibilitywindows 10 and above, linux, mac os, windowsserverprintingprint paper sizea4 and legalminimum print speed perminute as per iso/iec 24734in a4 size-monochromeblack in ppm21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to160, 161 to 180 or higherminimum print speed perminute as per iso/iec 24734in a4 size-colour in ppmnot applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 or higherminimum speed per minuteas per iso/iec 24734 in a3size-mono in ppmnot applicable or higherminimum speed per minuteas per iso/iec 24734 in a3size-color in ppmnot applicable or higherauto duplexingprinting/coping 2-sidedfeatureyes or higherscanningmaximum scan areaplaten/flatbed sizea4paper handlingoriginal document feedertype for scanning andcopyingautomatic document feeders adf, reverse/duplexautomatic document feeders radf/dadf, single-pass document feeders spdf or highernumber of main paper tray1connectivityconnectivityusb port, ethernet port, wi-fiadditional specification parameters - multifunction machine mfm v2 6 pieces specification parameternamebid requirement allowed valuesethernet10/100ram128 mb4 / 15 duty cycleminimum 10000 pages per monthwarranty3 years on sitespecification parameternamebid requirement allowed values* bidders offering must also comply with the additional specification parameters mentioned above. 6 < 6 < q %q % 2 2 /input tax credititc and reverse chargercm details 6 < 6 < /itc on gst 6 < 6 < /itc on gst cess100%na //q < c q < c /consignees/reporting officer and quantity6. .6. ./s.no. //q < c q < c /consigneereporting/officer /address /quantity< < < < /deliverydays1arunswamyparshapu751013, central mineplanning and designinstitute limited regionalinstitute vii, plot no e4near gandhi parksamantapuri po rrlbhubaneswar 751013630special terms and conditions-version:4 effective from 31-01-2025 for category multifunctionmachine mfm v21. for buyers1productverificationthe buyer/consignee shall verify the complete product details, includingconfiguration, through the oem website. the buyer/consignee should be able toperform these verifications without needing to create an account on the oem website.2warranty1. the buyer may ensure that as soon as supplies are received, a request for awarranty certificate is made, along with logging into the oem website/callcentre to verify the certificate.2. the product in gem marketplace direct purchase & l1 purchase comes with aminimum standard on site warranty of one year. in case the seller has standardwarranty more than one year, the same may be mentioned in the catalogueincluding in the model name and in such case higher warranty offered shallprevail/supersede the minimum one year warranty.3. buyer shall verify the actual number of prints completed by the multifunctionmachine printer at the time of delivery to ensure that the product has not beenin use prior to delivery to the buyer and may be verified using themultifunction printer s built-in print counter or an equivalent tracking system asavailable with oems.4. buyer may please note that warranty does not cover any consumables i.e.cartridges/toner/ink/developer and such consumables.for sellers5 / 15 oem websitelink/part nofor productverification the oem shall provide the oem website link to the buyer at the time of delivery. theoffered model details/configuration should be available on the oems website. adevice serial number must also be provided at the time of supply, which must also bementioned on the product supplied. the buyer/consignee must be able to verify thecomplete product details, including configuration, through the provided oem websitelink. 4warranty1. the seller shall furnish a valid warranty certificate/tag in physical or digitalformat from the oem to the purchaser, guaranteeing the products coverageunder the specified warranty terms. the warranty certificate should beverifiable through the oem website/customer care centre.2. the warranty period will be valid for the specified number of years or until theprinter reaches the oem-defined minimum number of prints within thewarranty period, whichever is earlier, i.e. once the printer meets either theminimum number of prints within the warranty period or the time durationspecified, the warranty coverage will end.3. the actual number of prints completed by the printer during the warrantyperiod may be verified using the printer s built-in print counter or an equivalenttracking system.5compliance ofextendedproducer sresponsibilitywith effect from 1st april 2023, as per the e-waste rules 2022, epr registration ismandatory for manufacturing entities. therefore, all oems shall hold valid eprregistration, and the registration number should be reflected in the catalogueparameter. oems shall ensure compliance with all responsibilities as per eprregistration applicable from time to time.6 6 ; ; f f/buyer added bid specific terms and conditions1. genericoption clause: the purchaser reserves the right to increase or decrease the quantity to be ordered upto 25 percent of bid quantity at the time of placement of contract. the purchaser also reserves the right toincrease the ordered quantity up to 25% of the contracted quantity during the currency of the contract atthe contracted rates. the delivery period of quantity shall commence from the last date of originaldelivery order and in cases where option clause is exercised during the extended delivery period theadditional time shall commence from the last date of extended delivery period. the additional deliverytime shall be increased quantity original quantity original delivery period in days, subject tominimum of 30 days. if the original delivery period is less than 30 days, the additional time equals theoriginal delivery period. the purchaser may extend this calculated delivery duration up to the originaldelivery period while exercising the option clause. bidders must comply with these terms.2. genericbidder shall submit the following documents along with their bid for vendor code creation: a. copy of pan card. b. copy of gstin. c. copy of cancelled cheque. d. copy of eft mandate duly certified by bank.3. genericdata sheet of the products offered in the bid, are to be uploaded along with the bid documents. buyerscan match and verify the data sheet with the product specifications offered. in case of any unexplainedmismatch of technical parameters, the bid is liable for rejection.4. genericinstallation, commissioning, testing, configuration, training if any - which ever is applicable as per scopeof supply is to be carried out by oem / oem certified resource or oem authorised reseller.6 / 15 . genericmalicious code certificate:the seller should upload following certificate in the bid:-a this is to certify that the hardware and the software being offered, as part of the contract, does notcontain embedded malicious code that would activate procedures to :- i inhibit the desires and designed function of the equipment. ii cause physical damage to the user or equipment during the exploitation. iii tap information resident or transient in the equipment/network.b the firm will be considered to be in breach of the procurement contract, in case physical damage, lossof information or infringements related to copyright and intellectual property right iprs are caused dueto activation of any such malicious code in embedded software.6. genericit equipment shall be ipv6 ready from day one.7. genericthe successful bidder has to supply all essential accessories required for the successful installation andcommissioning of the goods supplied. besides standard accessories as per normal industry practice, following accessories must be part of supply and cost should be included in bid price:vendor has to provide all the necessary items associated with it like cable, toner cartridge etc..8. scope of supplyscope of supply bid price to include all cost components : supply installation testing andcommissioning of goods9. inspectionnominated inspection agency: on behalf of the buyer organization, any one of the followinginspection agency would be conducting inspection of stores before acceptance:pre-dispatch inspection at seller premises applicable only if pre-dispatch inspection clause has beenselected in atc:n/apost receipt inspection at consignee site before acceptance of stores:cmpdi ri vii inspection committe10. buyer added bid specific atcbuyer added text based atc clausesannexure-a specification, minimum for mfd technology: lasercolour: mono/ b&wethernet: 10/100, speed: 20ppm or more, 03 years warrantyram 128 mbprint paper size a4 & legal7 / 15 scan size a4adf yesduplex printing yesduty cycle 10, 000 pages per monthoperating system windows 10 & abovewarranty 3 years onsitedelivery period 30 days. vendor has to provide all the necessary items associated with it like cable, toner cartridge etc.additional points:1.vendor must have registered office/firm/company in &/or around local vicinity of bhubaneswar puri, cuttack, khurda etc. all call logins etc with oem / service centres will be done by the vendor/ vendor representative. vendor should have oem authorization / dealership / partnership for selling the product. 2. technical values of the items supplied /offered by the vendors must be covering all the parameters & their respective values as per annexure a irrespective of bid parameters/values.3. installation will be done by vendor / vendor representative/oem.4. date of acceptance of the material will be counted from the date of completion of installation and fulfilment of all the requirement of the supply order.5. warranty should be backed by oem.checklist: these documents are mandatory to submit while bidding.failure to submit the documents as mentioned below while bidding, will lead to the disqualification in the bidding process.1 registered office/firm/company details address, contact number, gst number.2 previous supply order, preferably one year old from the date of the bid publishing, in support of past performance of the offered model. supply order should be of same offered products model/series in the bidding.3 gst, pan, msme certificate, emd, authorisation, dealership as applicable. msme should be proper relevant category.4 minimum certification to be submitted by the bidder on demand by the user- bis/iec/iso, rohs compliance, malicious code certification from the oem. proven-ness criteria.procurement shall be made only for proven product.the equipment o ered by the tenderer shall be considered proven provided the one nos. of quoted model which includes same series model/equivalent series model or similar equipment, as de ned below, or combination thereof, must have been supplied by the bidder ormanufacturer themselves or through their re seller in case bidder is not the manufacturer in india to mining industry and/or to the other industries private or government/ public sector undertaking and all of them performed satisfactorily for a minimum period of one years from the date of commissioning. the performance of only those equipment would be considered for assessing provenness which have been commissioned 1 years prior to the date of opening of tender but not prior to 5 from the date of opening of tender window period.in case the quoted model or similar equipment has not been supplied by the bidder or manufacturer in case bidder is not the manufacturer in india, or if supplied and commissioned in india, but the same has not completed required years of performance for provenness as mentioned above, theo ered equipment will be considered proven if the minimum worldwide population is of one nos. of o ered or similar equipment or combination thereof which have been commissioned 1 years prio8 / 15 r to the date of opening of tender but not prior to ve from the date of opening of tender and all ofthem performed satisfactorily for a minimum period of one year from the date of commissioning. the worldwide population of the bidder will be considered for provenness only when the bidder gives an undertaking that it has not supplied the quoted model or similar equipment in india or if supplied and commissioned in india, the same has not completed required years of performance for provenness as mentioned above at above sub clause. if the bidder claims provenness of the quoted model based on similar equipment, acceptance criteria for similar equipment shall be as per sub clause below.in case the indigenous manufacturer is quoting the same / similar type & model of the equipment as supplied by their foreign collaborator / foreign principal, worldwide, in the past, and the quoted model of indigenous manufacturer has either not been supplied in india or if supplied and commissioned in india, but the same has not completed the required years of performance for provennessas mentioned above, the quoted model will be considered proven if the minimum worldwide population is of one nos. of quoted model or similar equipment or combination thereof which have beencommissioned 1 years prior to the date of opening of tender but not prior to 5 years in case of from the date of opening of tender and all of them performed satisfactorily for a minimum period of one years from the date of commissioning. however, for worldwide population, foreign collaborator s experience of supplying the offered or similar equipment worldwide shall be considered only if the indigenous manufacturer copy for documents submitted on eprocurement portal / self-certi ed copy for documents submitted in modes other than e-procurement portal of their collaboration agreement with the foreign collaborator which should be valid as on the date of opening of the tender and should also remain valid at least upto supply and commissioning of the last equipment covered in the contract. however, the principal manufacturer will confirm to ensure supply of spares & consumables and service support for smooth running of the equipment throughout its life. further, if any indigenous content is added by the indigenous manufacturer in the quoted model of the equipment, the foreign collaborator will give an undertaking for successful performance of the equipment with the indigenization carried out by the indigenous manufacturer during lifetime of the equipment.in case the indigenous manufacturer is quoting the same / similar type & model of the equipment as supplied by their licensor having valid ipr, for the same type & model of equipment being o ered worldwide in the past and the quoted model of indigenous manufacturer has either not been supplied in india or if supplied and commissioned in india, but the same has not completed therequired years of performance for provenness as mentioned above, the quoted model will be considered proven if the minimum worldwide population is of one nos. of quoted model or similar equipment or combination thereof which have been commissioned 1 years prior to the date of opening of tender but not prior to ve years from the date of opening of tender and all of them performed satisfactorily for a minimum period of one years from the date of commissioning. however, for worldwide population, the bidder s and licensor s experience of supplying the o ered or similar equipment worldwide shall be considered only if the indigenous manufacturer submits copy for documents submitted on e-procurement portal / self-certi ed copy for documents submitted in modes other than eprocurement portal of their license agreement with the company having valid ipr for the equipment being offered, which should be valid as on the date of opening of the tender and should also remain valid at least upto supply and commissioning of the last equipment covered in the contract. the bidder and licensor for the equipment being o ered will also con rm to ensure supply of spares & consumables and service support for smooth running of the equipment throughout its life. further, if any indigenous content is added by the indigenous manufacturer in the quoted model of the equipment, the foreign collaborator will give an undertaking for successful performance of the equipment with the indigenization carried out by the indigenous manufacturer during lifetime of the equipment.indian manufacturing entity of foreign manufacturer and bidding as indigenous manufacturer: in case the indian manufacturing entity of foreign manufacturer who has su cient facility for manufacturing, supply and after sales service of same or similar equipment as supplied by their foreign principal manufacturer worldwide in the past, and the quoted model of indian manufacturing entityhas either, not been supplied in india or if supplied and commissioned in india, the same has not completed the required years of performance for provenness as mentioned above, the quoted model will be considered proven if the minimum worldwide population is of one nos. of o ered model or similar equipment thereof which have been commissioned 1 years prior to the date of opening of tender but not prior to 5 years from the date of opening of tender and all of them have performed satisfactorily for a minimum period of one years from the date of commissioning. however, for worldwide equipment population, the bidder s and principal manufacturer s experience of supplying the quoted or similar equipment worldwide shall be considered only if the indian manufacturing entity submits copy for documents submitted on e-procurement portal / self-certi ed copy for d9 / 15 ocuments submitted in modes other than eprocurement portal of valid legal agreement / collaboration agreement / license agreement / mou with foreign principal manufacturer for the equipment being offered and a declaration from the foreign manufacturer that all related required intellectual property of quoted equipment are accessible by the indian manufacturing entity. further, the foreign manufacturer will give an undertaking for successful performance of the equipment to be manufactured by the indian manufacturing entity during lifetime of the equipment. the bidderand foreign principal manufacturer for the equipment being o ered will also con rm to ensure supply of spares & consumables and service support for smooth running of the equipment throughoutits lifeto encourage the overseas manufacturers to start manufacturing their equipment in india, relaxation in the provenness criteria for same model may be incorporated in nit, subject to the condition that a confirmation by foreign principal manufacturer as well as their indian counterpart shall be submitted that the o ered model is same having identical operation, equal capacity and same driveline/system to their proven foreign model whose documents have been submitted to establish the provenness even if there is a change in the nomenclature. if the bidder claims provenness of the quoted model based on similar equipment, acceptance criteria for similar equipment shall be as per sub clause-below. if the documents are related to the oem or principal, the self certification of oem or principal shall also be required. satisfactory performance means the supplied equipment must have achieved the guaranteed annual availability, if any, as per the performance guarantee clause of the supply orders / contracts for a minimum period of one year from the date of commissioning. in case supply orders / contracts do not have provision for guaranteed annual availability, the bidder will submit satisfactory performance report issued by end users as per benchmark regarding performance of equipment, if any, incorporated in the supply orders / contracts against which these equipment were supplied. in case, the performance reports of the end-users is not available, the bidder shall submit selfcertification claiming satisfactory performance of the equipment supplied. similar equipment shall be such equipment, which fulfills the following: a performs almost identical operations as the quoted model.b should be equal to or higher than the tendered capacity.c uses sub-components, sub-systems and major assemblies of substantially similar design & construction to the model quoted only ratings/ specifications may differ lower or higher. acceptance criteria for similar equipment:in case, the bidder claims provenness of the quoted model based on similar equipment, the similar equipment should have performed satisfactorily for a minimum period of one year from the date of commissioning and the quoted model should have worked for a minimum period of six months from the date of commissioning within the window period of 5 years.in case the bidder claims provenness of the quoted model based on similar equipment and the similar equipment has performed satisfactorily for a minimum period of one year from the date of commissioning, but the quoted model has not worked for a minimum period of six months, the o er may be accepted subject to the conditions mentioned under here under: a. the quoted model should have been designed, manufactured and supplied to the end user but has not been commissioned or if commissioned, has not completed six months of operation after the commissioning. documentary evidence for past supply of the quoted model is to be provided along with the offer.orthe quoted model is an upgraded version of the existing model with improved and the latest driveline/system etc. and has not been manufactured and/or supplied earlier. in such case, the basic model should remain the same. documentary evidence of past supply of the existing model whose upgraded version has been offered, is to be provided along with the offer. b. i the successful bidder will be allowed to supply the quantity or quantity of the rst lot as indicated in schedule of requirement.10 / 15 ii the rm shall be required to furnish additional performance bank guarantee of 100% of the total landed value of equipment along with spares & consumables for warranty period for thequantity. c. on satisfactory performance of all the equipment/ rst lot if applicable for one year from the date of commissioning to be certified by the head of the user dept., clearance shall be obtained from the order issuing authority for supply of the remaining quantity, if any, as per schedule of requirement. d. the additional 100% performance bank guarantee shall be returned only after satisfactory performance of all the equipment/first if applicable lot for one year from the date of commissioning. e. the original 10% pbg for the total contract value will be retained for entire

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